ANNUAL PARISH COUNCIL MEETING 9th May 2016

7.30pm in the Victoria Rooms Fore Street

AGENDA

1. Election of Chairman

Members are invited to make nominations for Chairman for the coming year. If there is more than one candidate there will be a vote.

2. Election of Vice Chairman

Members are invited to make nominations for Vice Chairman for the coming     year. If there is more than one candidate there will be a vote.

3. Signing of Declarations of Office

All members will sign the Declaration of Office and forms to Register Declarations of interest will be distributed.

4. Questions from the Public

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

5. Apologies

Members will be expected to provide reasons for absence. Members are reminded     that absence for 6 consecutive meetings without approval could lead to disqualification.

6. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

7. Minutes and Matters arising from minutes

The Minutes of the meeting held on 4th April 2016 have been circulated with the summons to this meeting.

8. Planning        

8.1 For Parish Council Decision

8.1.1    23/16/0010     Erection of a Steel Portal Framed Agricultural Building (Phase 1)     for the Storage of Corn and Animal Feed at Farthings Farm, Milverton

8.1.2     23/16/0011     Erection of a Steel Portal Framed Agricultural Building (Phase 2) for     the Storage of Corn and Animal Feed at Farthings Farm, Milverton

8.1.3     23/16/0006     Proposed Erection of a Single Storey Extension with Garage to Front, and Alterations to the Access at the Old Police House Butts Way, Milverton

8.2 Other Planning Matters inc Date of next Planning Meeting

9. Public Toilets

The Clerk will report on the latest state of negotiations

10. Appointment     of Committees 2016/17

10.1     Allotment Committee

10.2     Emergency Planning

10.3     Personnel Committee

10.4     Amenities Committee (inc Public Toilets)

11. Appointment to Other Committees 2015/16

11.1     Twinning Association

11.2     Victoria Rooms

11.3     Milverton United Charities

11.4     SALC Representative

11.5    Youth Project

11.6     Milverton Trust

11.7     Traffic Working Party

11.8     Milverton Action Group

11.9     Recreation Ground Committee

11.10     Wiveliscombe Area Partnership

   

12.     Appointment of Officers 2015/16

12.1     Footpaths

           

13. Crime (Report Only)

    The Police Report for April will be presented.

14. Roads

    Members will raise issues of concern.

15. Footpaths        

    Mrs Pine will report on the footpaths.

16. Annual Parish Meeting

    The Clerk will provide a brief report.

17. Jubilee Gardens

The Clerk will provide an update report.

18. Correspondence

19. Finance

19.1    Monthly report        

    Payments for Salaries, PAYE, Gardening and legal expenses.

19.2     Annual Audit

    The Clerk will report on the progress of the 2015/16 audit.

20.    Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council.