ANNUAL PARISH COUNCIL MEETING 9th May 2016
7.30pm in the Victoria Rooms Fore Street
AGENDA
1. Election of Chairman
Members are invited to make nominations for Chairman for the coming year. If there is more than one candidate there will be a vote.
2. Election of Vice Chairman
Members are invited to make nominations for Vice Chairman for the coming year. If there is more than one candidate there will be a vote.
3. Signing of Declarations of Office
All members will sign the Declaration of Office and forms to Register Declarations of interest will be distributed.
4. Questions from the Public
Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.
5. Apologies
Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.
6. Declarations of Interest
The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.
In cases of uncertainty members are recommended to consult the Clerk.
7. Minutes and Matters arising from minutes
The Minutes of the meeting held on 4th April 2016 have been circulated with the summons to this meeting.
8. Planning
8.1 For Parish Council Decision
8.1.1 23/16/0010 Erection of a Steel Portal Framed Agricultural Building (Phase 1) for the Storage of Corn and Animal Feed at Farthings Farm, Milverton
8.1.2 23/16/0011 Erection of a Steel Portal Framed Agricultural Building (Phase 2) for the Storage of Corn and Animal Feed at Farthings Farm, Milverton
8.1.3 23/16/0006 Proposed Erection of a Single Storey Extension with Garage to Front, and Alterations to the Access at the Old Police House Butts Way, Milverton
8.2 Other Planning Matters inc Date of next Planning Meeting
9. Public Toilets
The Clerk will report on the latest state of negotiations
10. Appointment of Committees 2016/17
10.1 Allotment Committee
10.2 Emergency Planning
10.3 Personnel Committee
10.4 Amenities Committee (inc Public Toilets)
11. Appointment to Other Committees 2015/16
11.1 Twinning Association
11.2 Victoria Rooms
11.3 Milverton United Charities
11.4 SALC Representative
11.5 Youth Project
11.6 Milverton Trust
11.7 Traffic Working Party
11.8 Milverton Action Group
11.9 Recreation Ground Committee
11.10 Wiveliscombe Area Partnership
12. Appointment of Officers 2015/16
12.1 Footpaths
13. Crime (Report Only)
The Police Report for April will be presented.
14. Roads
Members will raise issues of concern.
15. Footpaths
Mrs Pine will report on the footpaths.
16. Annual Parish Meeting
The Clerk will provide a brief report.
17. Jubilee Gardens
The Clerk will provide an update report.
18. Correspondence
19. Finance
19.1 Monthly report
Payments for Salaries, PAYE, Gardening and legal expenses.
19.2 Annual Audit
The Clerk will report on the progress of the 2015/16 audit.
20. Matters to Report
Members are invited to report matters of interest and raise matters of concern for future consideration by the Council.
