MILVERTON PARISH COUNCIL MEETING 

6^th October 2014

7.30pm in the Victoria Rooms Fore Street

AGENDA

The meeting will be preceded by a minutes silence in memory of former Parish Councillor, Tony Vail OBE who died recently.

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 1^st September have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

The Actions from the last meeting will be considered unless elsewhere on the agenda.

4. Planning

a) Applications for Parish Council Comment

23/14/0027/T APPLICATION TO CARRY OUT MANAGEMENT WORK TO ONE HORSE CHESTNUT TREE INCLUDED IN TAUNTON DEANE BOROUGH (MILVERTON No2) TREE PRESERVATION ORDER 1997 AT BARN ELMS, HOUNDSMOOR, MILVERTON

b) Proposed Installation of a 25m High Lattice Tower Mobile Phone Base at Lands Adjacent to Rivers Wood, Dyers Farm, Milverton

c) Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest a date for the next site visit.

5. Recreation Ground Play Area

Mrs Hoyle will report on progress.

6. Creedwell

The Chairman will provide a report on the present situation.

7. Crime

Members will receive and comment on the monthly crime report.

8. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths including 7/34 between High Street and Wood Street

b) Monthly Road Report

The Clerk will report and members will raise other issues of concern including the visibility at the Butts Way/Sand St junction.

9. Street Light reductions
10. Honouring Beth French
11. Milverton Allotments

The Clerk provide a report on various matters.

12. Correspondence
13. Finance

The monthly report will request authorisation for payments relating to Gardening, Audit, Salaries and PAYE.

14. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

Milverton Parish Council Report on Meeting September 2014

A somewhat depleted Parish Council met on 1^st September.

Planning

Approval was approved under delegated powers for a garage in Houndsmoor. Councillors voted 7-0.

Councillors raised no objection to works to a tree off Sand Street in the Conservation Area.

Cllr Wren reported that the negotiations over the Pubic Toilets had been delayed because TDBC did not have an Asset Transfer policy. This had now been belatedly written and was out for consultation.

Noting that the closure and disposal of Public Toilets had become a fiasco Councillors discussed the proposed policy. The general conclusion was that it was too restrictive if TDBC expected Parish Councils to take on services associated with these buildings. The Chairman and the Clerk will provide a full response before the deadline.

In respect of Creedwell the Clerk reported that it was not on the Planning committee agenda for 3^rd September and the next available date was the 24^th. Councillors agreed to hold a separate meeting beforehand to discuss how it would approach the meeting if the Creedwell proposal came forward. Accordingly an extra meeting was agreed for Monday 8^th September.

The Chairman reported that there was still a lot of toing and froing regarding drainage and archaeology and this would hinder the writing of the Planning Officers report.

The Crime report had only one Milverton mention – criminal damage to a mobility scooter.

Councillors voiced various concerns about the state of roads and hedges in Butts Way, Houndsmoor and Sand Street. The Clerk has contacted SCC and the issues are being dealt with.

The Chairman reported that he had attended a PCC meeting and discussed the potential closure of the churchyard and what would happen thereafter. He was concerned that the matter now had a degree of urgency because there would be a long and complex legal process to close the existing churchyard and also a similar lengthy process to establish a new burial ground. Consideration also needs to be given to the ongoing management and maintenance of the closed churchyard and who would be responsible for that.

The Clerk confirmed that he has written to Beth French who had been delighted to accept the offer of a ceremony to recognise her achievement of swimming from Cornwall to the Isles of Scilly. The Chairman had liaised with the Victoria Rooms Committee would now be discussing this on the 9th of September.

The Parish Council will be seeking tenders for various works at the Courtfield Allotments, principally a water supply and a notice board.

The Parish Council spent £880 in August on salaries, audit and gardening. A grant of £3875 was received from TDBC for ground maintenance.

Finally Councillors acknowledged what an exceptional event Howard Davies's funeral had been. With over 200 people attending, including King Arthur Uthur Pendragon and 6 druids it had been a fantastic occasion and gave a fitting send off to a true village character. The Council will be writing to the Vicar on behalf of the community to thank her for her contribution to making it happen.

MILVERTON PARISH COUNCIL MEETING 1^st September 2014

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 9^th June have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

The Actions from the last meeting will be considered unless elsewhere on the agenda.

4. Planning

a) Applications for Parish Council Decision

23/14/0025 ERECTION OF DETACHED GARAGE AT VICKERYS HOUNDSMOOR MILVERTON

b) Applications for Parish Council Comment

23/14/0027/T NOTIFICATION TO CARRY OUT MANAGEMENT WORK TO ONE WILLOW TREE WITHIN MILVERTON CONSERVATION AREA TO THE REAR OF 1 NURSES COTTAGE, SAND STREET, MILVERTON

c) Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest a date for the next site visit.

5. Recreation Ground Play Area

Mrs Hoyle will report on progress.

6. Community Right To Buy

a) Milverton Public Toilet

b) Creedwell Community Rooms

7. Creedwell

The Chairman will provide a report on the present situation.

8. Crime

Members will receive and comment on the monthly crime report.

9. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Monthly Road Report

The Clerk will report and members will raise other issues of concern.

10. Milverton Burial Ground

The Chairman will report on progress.

11. Street Light reductions
12. Honouring Beth French
13. Milverton Allotments

The Clerk will seek authority for various projects.

14. Preston Bowyer Phone Box
15. Correspondence
16. Finance

a) Monthly report

The monthly report will request authorisation for payments relating to Gardening, Audit, Salaries and PAYE.

b) Audit 2013/14

The Clerk will report its successful completion and request authority to pursue partial reimbursement of cost from TDBC.

17. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

Milverton Parish Council

Report on Meeting Held 4^th August 2014

The meeting was preceded by a minutes silence in memory of former Parish Councillor, Howard Davies.

The Parish Council had been keen to establish what arrangements had been made for street cleaning and litter bin emptying by TDBC following the retirement of Reg Sealy. It was reported that he would be replaced by a mobile area cleaner which was van based. TDBC had said that it would still litter pick and empty bins but however will not spend the time that Reg spent within the village. A member of the public said that the service was now much reduced as the van based operatives did not know where all the bins were. The Clerk was asked to provide TDBC with the locations of the bins in the village. The Clerk also reported that TDBC would be replacing the bin that mysteriously disappeared from the Fore Street car park.

Under planning Councillors commented on the consultation for Prior Approval to change the use of two agricultural buildings to dwelling houses at Week Moor Farm. This was a consultation under new regulations and the Parish Council Councillors expressed concern that the site, and particularly the adjacent road, was known to be prone to surface flooding and recommended that SCC Highways be consulted. There was also concern that the sites will need adequate protection from flooding from surface run off from the arable fields to the south. TDBC would need to ensure that any drainage arrangements would not increase the flood risk to the road. Councillors noted that the proposed dwellings would be close to a working farmyard and sought assurances that they would not encounter problems from noise, odours or agricultural chemicals. Councillors also noted that the buildings under consideration were in a poor state of repair and asked how much if any of the original buildings needed to be retained under a 'change of use'?

On the vexed question of the proposed closure of the public toilets Cllr Wren reported that there despite chasing there had been no progress. He expressed his extreme frustration and irritation at the situation saying that no one in TDBC seemed to know what was happening which was probably because no one in TDBC knew what ought to be happening.

The Crime report had a Milverton focus with incidents of burglary and vandalism. Unfortunately duties prevented a police presence at the meeting to discuss progress.

The Chairman will be attending the next meeting of the PCC on 20^th August to discuss the probable closure of the churchyard and establishment of a new burial ground in the village.

The Parish Council was hugely impressed by the achievement of resident Beth French who became the first person to swim from Cornwall to the Isles of Scilly. Councillors discussed the most appropriate way to honour her and the Clerk will be drafting a letter of congratulation. The Council will also open discussions on the provision of a more permanent reminder.

The Council spent £2778 in July, mainly on grass cutting and gardening. Other expenditure included attendance of Planning Officers and salaries and expenses. Please direct any enquires about this to the Clerk.

28^th July 2014

PARISH COUNCIL MEETING 4^th August 2014

7.30pm in the Victoria Rooms Fore Street

AGENDA

The meeting will be preceded with a minutes silence in memory of former Parish Councillor Howard Davies.

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 9^th June have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

The Actions from the last meeting will be considered unless elsewhere on the agenda.

4. Planning

There are no planning applications for consideration this month,

a) Applications for Parish Council Decision

23/14/0025 ERECTION OF DETACHED GARAGE AT VICKERYS HOUNDSMOOR MILVERTON (Deferred until September)

b) Applications for Parish Council Comment

23/14/0023/CMB PRIOR APPROVAL FOR PROPOSED CHANGE OF USE FROM AGRICULTURAL BUILDIG TO DWELLING HOUSE (USE CLASS C3) AT WEEKMOOR FARM MILVERTON

c) Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest a date for the next site visit.

5. Recreation Ground Play Area

Mrs Hoyle will report on progress.

6. Milverton Public Toilets

The Clerk will report on progress.

7. Creedwell

The Chairman will provide a report on the present situation.

8. Crime

Members will receive and comment on the monthly crime report.

9. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Monthly Road Report

The Clerk will report and members will raise other issues of concern.

10. Milverton Burial Ground

The Chairman will report on progress.

11. Street Light reductions
12. Honouring Beth French
13. Milverton Website
14. Correspondence
15. Finance

The monthly report will request payments for Gardening, Salaries and PAYE.

16. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

Milverton Parish Council

30^th June 2014

PARISH COUNCIL MEETING 7^th July 2014

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 9^th June have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

See request for amendment under Planning.

4. Planning

There are no planning applications for consideration this month,

a) Amendment to Minutes

The applicant has asked to clarify that the gates under 24.2.1. were for Listed Building consent. The gates are to replace an existing metal 5 bar gate. The Clerk has checked with the Planners who confirm that the new gates will nevertheless require full planning consent.

b) Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest a date for the next site visit.

5. Recreation Ground Play Area

Mrs Hoyle will report on progress.

6. Milverton Public Toilets

The Clerk will report on progress.

7. Creedwell

The Chairman will provide a report on the present situation.

8. Crime

Members will receive and comment on the monthly crime report.

9. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Monthly Road Report

The Clerk will report and members will raise other issues of concern.

10. Acknowledgement of the Retirement of David Greig and the Road Sweeper
11. Milverton Burial Ground

The Chairman will report on progress.

12. Correspondence
13. Finance

The monthly report will request payments for Gardening, Salaries and PAYE.

14. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.