ANNUAL MEETING OF MILVERTON PARISH COUNCIL MEETING 11^th May 2015

7.30pm in the Victoria Rooms Fore Street

AGENDA

1. Election of Chairman
   

Members are invited to make nominations for Chairman for the coming year. If there is more than one candidate there will be a vote.

2. Election of Vice Chairman
   

Members are invited to make nominations for Vice Chairman for the coming year. If there is more than one candidate there will be a vote.

3. Signing of Declarations of Office
   

All members will sign the Declaration of Office and forms to Register Declarations of interest will be distrbuted.

3. Questions from the Public
   

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

4. Apologies
   

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

5. Declarations of Interest
   

The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

6. Minutes and Matters arising from minutes
   

The Minutes of the meeting held on 13^th April 2015 have been circulated with the summons to this meeting.

7. Planning
   

a) For Parish Council Decision

23/15/0009 CONSTRUCTION OF 1st FLOOR AT THE ANNEXE, COBBLESIDE, NORTH STREET, MILVERTON

23/15/0008 ERECTION OF A TWO STOREY EXTENSION TO THE REAR OF IVY COTTAGE, HOUNDSMOOR, MILVERTON

23/150010 REPLACEMENT SINGLE STOREY EXTENSION TO EAST ELEVATION AT TANNERS, MILVERTON

b) Other Planning Matters inc Date of next Planning Meeting

8. Creedwell
   

The Chairman will give a brief report.

9. Appointment of Committees 2015/16
   1. Allotment Committee
   2. Emergency Planning
   3. Personnel Committee
   4. Amenities Committee

9. Appointment to Other Committees 2015/16
   1. Twinning Association
   2. Victoria Rooms
   3. Milverton United Charities
   4. SALC Representative
   5. Youth Project
   6. Milverton Trust
   7. Traffic Working Party
   8. Milverton Action Group
   9. Recreation Ground Committee
   10. Wiveliscombe Area Partnership

9. Appointment of Officers 2015/16
   1. Footpaths
10. Cooption of Councuillor
    

As there is a vacancy Councillors will debate the best way of filling it.

9. Crime
   

The Police Report for April will be presented.

13. Footpaths and Roads
    

a) Speed Indicator Device SID (Transfer of Administration)

b) Monthly Report

Members will raise issues of concern.

14. Footpaths
    

Mrs Lumby will report on the footpaths.

15. Annual Parish Meeting
    

The Clerk will provide a brief report

16. Public Toilets
    

The Clerk will provide a brief report

18. Allotments
    

The Clerk will give a brief report of the recent meeting and the issues raised.

18. Jubilee Gardens
    

The Clerk will report on the interim management arrangements

18. Milverton Parish Council Grant Policy Review: 2015
    
19. Correspondence
    
20. Finance
    

1. Monthly report
   

Payments for Salaries, PAYE, Gardening and legal expenses.

2. Annual Audit
   

The Clerk will report on the progress of the 2014/15 audit.

18. Matters to Report
    

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council.