Milverton Parish Council

ANNUAL PARISH COUNCIL MEETING 12^th May 2014

7.30pm in the Victoria Rooms Fore Street

AGENDA

1. Election of Chairman

Members are invited to make nominations for Chairman for the coming year. If there is more than one candidate there will be a vote.

2. Election of Vice Chairman

Members are invited to make nominations for Vice Chairman for the coming year. If there is more than one candidate there will be a vote.

3. Questions from the Public

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

4. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

5. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

6. Minutes and Matters arising from minutes

The Minutes of the meeting held on 28^th April 2013 have not been circulated with the summons to this meeting but will be tabled at the next meeting on 9^th June.

7. Planning

a) The Custom Build Fund

b) Other Planning Matters inc Date of next Planning Meeting

8. Creedwell

The Chairman or the Clerk will report on the Parish Councils response.

9. Appointment of Committees 2014/15
   1. Allotment Committee
   2. Emergency Planning
   3. Personnel Committee
   4. Amenities Committee
10. Appointment to Other Committees 2014/15
    1. Twinning Association
    2. Victoria Rooms
    3. Milverton United Charities
    4. SALC Representative
    5. Youth Project
    6. Milverton Trust
    7. Traffic Working Party
    8. Milverton Action Group
    9. Recreation Ground Committee
    10. Wiveliscombe Area Partnership
11. Appointment of Officers 2014/15
    1. Footpaths
12. Crime

The Police Report for April will be presented.

13. Roads

a) Speed Indicator Device SID (Transfer of Administration)

SCC is offering the Parish Council the opportunity to administer a SID to give greater flexibility and freedom in administration, installation etc at various locations within the Parish.

b) Monthly Report

Members will raise issues of concern.

14. Footpaths

Mrs Lumby will report on the footpaths.

15. Annual Parish Meeting

The Clerk will provide a brief report

16. Public Toilets

The Clerk will provide a brief report

17. Play Area refurbishment

Mrs Hoyle will provide a brief report

18. Correspondence

a) For Information

b) For action/Resolution

19. Finance
    1. Monthly report

Payments for Salaries, PAYE, Gardening and legal expenses.

2. Annual Audit

The Clerk will report on the procedure for the 2013/14 audit.

20. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council.

As there are no pending Planning Applications there will be no meeting for May.