ANNUAL PARISH COUNCIL MEETING 13th May 2013

7.30pm in the Victoria Rooms Fore Street

AGENDA

1. Election of Chairman
Members are invited to make nominations for Chairman for the coming year. If there is more than one candidate there will be a vote.
2. Election of Vice Chairman
Members are invited to make nominations for Vice Chairman for the coming year. If there is more than one candidate there will be a vote.
3. Questions from the Public
Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.
4. Apologies
Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.
5. Declarations of Interest
The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.
In cases of uncertainty members are recommended to consult the Clerk.
6. Minutes and Matters arising from minutes
The Minutes of the meeting held on 8th April 2013 have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.
7. Planning
a) For Parish Council Decision
I) 23/13/ 0010/A ERECTION OF TWO ADVERTISING SIGNS AT MILVERTON COMMUNITY SCHOOL, MILVERTON
 
 II) 23/13/0015 ERECTION OF REPLACEMENT GARAGE WITH LOG STORE AND MOWER STORE AT LOWER LODGE, SPRING GROVE, MILVERTON

b) For Parish Council Comment
I) 23/13/0016LB DEMOLITION AND ERECTION OF REPLACEMENT PORCH AT PRESTON FARM, PRESTON BOWYER.

II) 23/13/0007 RENOVATION OF GREENHOUSE IN GARDEN AND ERECTION OF COLD BOXES ON SOUTH WALL AT MANSELL HOUSE, FORE STREET, MILVERTON

III) 23/13/0013/T NOTIFICATION TO FELL ONE HORSE CHESTNUT TREE WITHIN MILVERTON CONSERVATION AREA AT FELTON HALL, PARSONAGE LANE, MILVERTON.

IV) ERECTION OF BUILDING OVER SILAGE CLAMP AND RESURFACING OF FARM TRACK AT BICKLEY FARM, MILVERTON.

c)Neighbourhood Plan

d) Other Planning Matters/Date of next Planning Meeting

8. Creedwell
9.Appointment of Committees 2013/14
Allotment Committee
Emergency Planning
Personnel Committee
Amenities Committee
10 Appointment to Other Committees 2013/14
Twinning Association
Victoria Rooms
Milverton United Charities
SALC Representative
Youth Project
Milverton Trust
Traffic Working Party
Milverton Action Group
Recreation Ground Committee
Wiveliscombe Area Partnership
11. Appointment of Officers 2013/14
Footpaths
12. Crime
The Police Report for April will be presented.
13. Roads
Members will raise issues of concern.
14. Footpaths
Mrs Lumby will report on the footpaths.
15. Annual Parish Meeting
The Clerk will provide a brief report
16. Grants
An application from the Village Archive has been received.
17. Correspondence
a) For Information
b) For action/Resolution
18. Finance
a) Monthly report
Payments for Salaries, PAYE, Gardening and legal expenses.
b) Annual Audit
The Clerk will report on the procedure for the 2013 audit.
19.Matters to Report
Members are invited to report matters of interest and raise matters of concern for future consideration by the Council.