PARISH COUCIL MEETING

DECEMBER 2012 AGENDA

The meeting will be preceded at 7.00pm by a presentation about the proposed Solar Farm at Grange Farm.

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 5^th November were circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

4. Planning

Taunton Deane has passed on three applications for the Parish Council to consider.

a) TOWN & COUNTRY PLANNING ACT 1990

Planning Applications for Parish Council Decision

1.23/12/0033 ERECTION OF EXTENSION TO THE SIDE AT BAGHAY FARM, MILVERTON

This is an application for the Parish Council to decide on under the terms of the Delegated Planning Agreement with TDBC. The Planning report has been circulated and the resolution before the Council will be to support the Planning Officers recommendation.

b) TOWN & COUNTRY PLANNING ACT 1990

Planning Applications for Parish Council Comment

2. 23/12/0032 INSTALLATION OF 19,640 No. GROUND MOUNTED PHOTOVOLTAIC SOLAR PANELS TO PROVIDE A 5MW INSTALLATION WITH POWER INVERTER SYSTEMS, TRANSFORMER STATIONS, SUB-STATIONS, SECURITY FENCING AND ACCESS GATES IN A FIELD NORTH OF GRANGE FARM, NYNEHEAD

PLANNING OFFICER COMMENTS: Need to assess impact on ecology, flood risk etc

Councillors will be invited to make comments on this application. NB The Clerk has been in contact with the applicant requesting a formal presentation which has yet to be agreed.

3. 27/12/0023 ERECTION OF NEW CATTLE ACCOMMODATION BUILDING WITH BELOW

GROUND SLURRY STORAGE CELLAR, CONSTRUCTION OF SILAGE CLAMPS, FEED STORE, ATTENUATION POND, HIGHWAY ACCESS AND FARM DRIVE, DIVERSION OF PUBLIC FOOTPATH AND ASSOCIATED LANDSCAPING AT BLAGROVES FARM, HILLCOMMON

Councillors will be invited to make comments on this application

c) Neighbourhood Plan

The Chairman will provide a report on progress.

d) Other Planning Matters

The Clerk will provide a report and suggest a date for the next planning site visit.

5. Creedwell

The Chairman will provide a verbal update.

6. Easement across Burgage Viewing Area Update

The Clerk will provide a verbal report, request comments on the Draft Heads of Terms and, if acceptable, request a resolution to adopt them.

7. Appointment to Personnel Sub Committee

Following Mrs Hoyles appointment as Vice Chairman there is a vacancy on this committee. It would be helpful if members could please pass nominations to the Clerk before the meeting.

8. Preston Bowyer Phone Box

The purchase from BT is now complete and Councillors need to agree how to proceed including appointing a sub committee to look at potential relocation and disconnection of services.

9. Crime

The Police Report for November will be presented.

10. Roads and Footpaths

a) Monthly Report

Mrs Lumby will report on the footpaths.

Mr Phelps will provide an update on the Turnpike path.

c) Monthly Road Report and Village Inspection

The Chairman will report on the village inspection held on 15^tNovember.

11. Correspondence

a) For Information

• Hinkley Point Monthly Update from EDF.
• War memorials Trust Bulletin

b) For action/Resolution

• Letter from a Mr Richards requesting information about a Colonel Sandford.
• Letter from Mr Clifford surrendering his allotment.

12. The New Code of Conduct

Following the introduction of the Code several members have expressed concerns about the level of personal information required and its degree of availability to public scrutiny. This item is for discussion and clarification only.

At present 3 members have not submitted a Code of Conduct declaration form and will need to do so at this meeting.

13. Finance

a) Monthly report

This months report will request payments for Salaries, PAYE, Legal fees, grasscutting and PCC grant with an indicative total of £1300.

b) Q2 Financial Report

The Clerk will report on progress against budget as at 30^th September. NB This item was held over from November due to lack of time.

c) Estimates for 2013/14

The Clerk will provide an estimated budget for discussion prior to a final decision on next years budget and the Precept at the January meeting.

14. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council.