Follow this link for the Agenda for the August meeting

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Report on Meeting of Milverton Parish Council 3^rd July 2017

The main item for discussion was the consultation on the proposed Telecommunications Mast alongside the footpath that runs from Wood Street to Quaking House. Several residents were in attendance and expressed a variety of concerns. Councillors noted that it was just a consultation on a prior approval and agreed that the village did need an improved mobile signal. However they expressed concern about the proposed site for the following reasons:

1. The proposed access is via Public Footpath WG7/25 but there is no indication that the SCC Footpath department has been consulted. Therefore its views need to be taken account of before this application is approved.
2. There are several residential properties with children within 200m. Councillors noted that any school within 200m has to be taken account of and feels this should also extend to residential properties.
3. Councillors accept that there is little landscape impact looking from south to north but feel that the mast would be a prominent feature when viewed from the east.
4. Councillors heard from several residents who owned or have rights (passage and services) over the proposed access route. Councillors felt that the applicant needed to clarify his requirements and obtain the necessary consents before using this route for construction and maintenance.

Under matters to report concern was raised that the school had reached capacity and three new children who had recently moved to the village could not be offered places. Cllr James Hunt from SCC said that he had not heard that report but promised to investigate.

The Chairman reported that the much anticipated consultation over the future of Milverton Surgery was scheduled to start on 10^th July although the documents had not yet been finalised.

Councillors discussed the increasing workload on the Council, and the Clerk especially, with the continued and threatened cascade of services. There was also a question of risk over the reliance on one individual and the need to undertake appropriate succession planning. It was therefore agreed that steps would be taken to recruit a Deputy Clerk to assist Gwilym Wren.

Under Roads Councillors were pleased that the various areas that needed cutting back were on the SCC schedule.

The Clerk reported that he had not been able to find a contractor to weed the Jubilee Gardens and would ask Michael Branfield to assist.

There was also a lengthy discussion about the recent joint meeting between the Amenity Committee and the Recreation Ground Committee. The main outcome had been that the Recreation Ground Committee was unwilling to operate the toilets or undertake fundraising to support them and so had decided to close them when the current arrangement with the Parish Council ceased on 31^st July. Councillors expressed concerns that the future operation of the Recreation Ground is not on a sustainable footing and the Amenity Committee will seek a further meeting to offer support.

In June the Council spent £2100 on toilet cleaning, salaries, PAYE and insurance.

Gwilym Wren

Clerk to Milverton Parish Council

4^th July 2017

Milverton Parish Council

Report of June Meeting held on 5^th June 2017

Councillors were joined by ten parishioners and Mr Bryn Kitching of the TDBC Planning Department.

The meeting started with a Public Question about the overgrown state of the footpath across the Creedwell Orchard site. This will be passed to SCC for resolution.

Under Planning Councillors approved the erection of a Barbeque Lodge at a property off Houndsmoor Lane, supported the change of use of a building at Bickley Farm and made detailed comments about a proposed new property in Butts Way.

Several parishioners attended the meeting following the initial consultation about a telecommunications mast near the footpath leading from Wood Street to Quaking House. Whilst welcoming the chance to have enhanced mobile phone reception concerns were raised about visual impact, proximity to properties, access and radiation. Councillors will seek information about why this site was chosen and query whether there might be alternatives which are not quite so close to the village.

Due to a number of queries raised by the Councils auditor it was not possible to sign the audit off at this meeting. A separate meeting will be organised later in the month. The monthly Finance report will be presented at this later meeting.

Following the TDBC Planning Committees rejection of the Non Material Amendment at Creedwell Councillors resolved to write the the Leader of TDBC requesting that Notaro be required to trigger the access option immediately instead of waiting until late July. The letter was also to suggest a meeting to discuss how the site might be more appropriately developed.

The Clerk reported a successful meeting with Dennis Quick of SCC Highways. Many road related issues had been raised and would be dealt with.

The Clerk reported receipt of three letters relating to traffic issues around the shop especially when deliveries were being made. There is a feeling that the prevention of parking on the bus stop and rationalising the school bus pick ups would help and the Council is to pursue this with SCC.

The Clerk reported that he had asked TDBC for help with maintaining the Jubilee Gardens over the summer but despite initial agreement nothing further had been heard. He would now look for other contractors.

The Crime report included two instances of Anti Social Behaviour, two domestics and a missing person (who had been quickly found).

The meeting closed at 9:10pm.

MILVERTON PARISH COUNCIL MEETING

5th June 2017

7.00pm in the Victoria Rooms Fore Street

PLEASE NOTE NEW REGULAR TIME

FINAL AGENDA

Questions from the Public

Members of the public are welcome to attend and address the Parish Council to provide

information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that

absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a personal, prejudicial and

pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest

will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters arising from minutes

The Minutes of the meeting held on 4th April 2016 have been circulated with the summons to

this meeting.

4. Planning

4.1 For Parish Council Decision

4.1.1 23/17/0005 Erection of Timber Framed Barbeque Lodge to the side of Rosebank Garden, Rosebank Road, Milverton

4.2 For Parish Council Comment

4.2.1 23/17/0012 Change of Use of Ancillary Domestic Storage Building to Holiday let at Bickley Farm, Luckham Bridge Road, Milverton

4.3 Erection of 1no Single Storey Dwelling with associated works on land off Butts Way, Milverton

5.3 Proposed Telecommunications Site at Lees Farm, Milverton, Somerset, TA4 1QZ

5.4 Other Planning Matters

The Clerk will propose Thursday 30th June 2017 as the date for the next planning meeting with a 6pm start..

6. Finance

6.1 Monthly Report

The Council will consider the monthly report and approve payments for Salaries and PAYE.

6.2 Grant Application for £199 from Aging Well Exercise Class

6.3 Annual Audit

The Clerk will present the Accounts for 2016/17 and seek resolutions approving them and the content of the Audit Annual return.

7. Matters to Report

8. Creedwell

The Clerk will provide a report.

9. Roads and Footpaths

9.1 Footpath Monthly Report

9.2 Roads Monthly Report

The Clerk will report on the recent meeting with SCC Highways

9.3 Parking and Traffic Management at the Shop

10. Jubilee Gardens

The Clerk will report on the gardening contract and the ongoing dog fouling problem..

11. Crime

Members will receive and comment on the monthly crime report.

12. Allotments

13. Correspondence

A list will be circulated during the meeting and members may request copies from the Clerk.

Milverton Parish Council Report

May 2017

Milverton Parish Council held its Annual Meeting on 8^th May in the Victoria Rooms.

The meeting opened with election of the Chairman for the coming year. Dr Julie Richardson was re-elected unopposed and thanked members for their confidence. Dr Russell Jenkins was then re-elected as Vice Chairman.

Under Matters Arising the Clerk reported that Bill Hannaford had kindly replaced the Jubilee Gardens sign. Members were very grateful and a letter of thanks will be sent.

The Council will meet with Dennis Quick of SCCC Highways on 11^th May to look at various issues in the village. These will include the road surfaces and potholes, blocked gulleys, several dangerous trees, encroaching vegetation in Butts Way and traffic safety near the shop and at England's Corner. The Clerk will report back to the Council in June.

The Clerk reported that the toilets in Fore Street had been transferred to the Council on 4^th April and all appeared to be going well. The Council was having on-going discussions with the Recreation Ground Committee about sustainable funding options.

Cllr Wren reported that the decision on the Non Material Amendment to the 1979 Planning Permission at Creedwell Orchard would be taken by the Planning Committee on 24^th May. As a result the Leader of the Council had agreed to extend the purchase option period by 8 weeks despite a vote against by the Corporate Scrutiny Committee. The Council is to write seeking clarification on this.

Madam Chairman said there was no more news about the consultation on the future of the surgery as all public activity had ceased during the pre-Election period.

Mrs Pine the Council's Footpath Officer reported on going discussions about the steps on the path from the Orchard towards the Court between SCC and the landowner.

Due to unforeseen circumstances the Council's contracted gardener is unable to maintain the Jubilee Gardens over the summer. The Clerk is to ask TDBC to step in and keep them tidy.

Councillors were concerned about the number of Milverton incidents reported by PCSO Louise Fyne and hoped this was not the start of a trend.

In April the Council spent £1427 on salaries, toilet cleaning, and grass cutting. So far £472.50 of the £510 due has been collected in Allotment rents.

Gwilym Wren

Clerk to Milverton Parish Council

14^th May 2017

MILVERTON ANNUAL PARISH COUNCIL MEETING
8th May 2017
7.00pm in the Victoria Rooms Fore Street
PLEASE NOTE NEW REGULAR TIME
FINAL AGENDA

1. Election of Chairman
Members are invited to make nominations for Chairman for the coming year. If there is more
than one candidate there will be a vote.
2. Election of Vice Chairman
Members are invited to make nominations for Vice Chairman for the coming year. If there
is more than one candidate there will be a vote.
3. Signing of Declarations of Office
The Chairman and Vice Chairman will sign the Declaration of Office.
4. Questions from the Public
Members of the public are welcome to attend and address the Parish Council to provide
information and raise matters of concern.
5. Apologies
Members will be expected to provide reasons for absence. Members are reminded that
absence for 6 consecutive meetings without approval could lead to disqualification.
6. Declarations of Interest
The Code of Conduct requires that Members disclose interests of a personal, prejudicial and
pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest
will require the member to leave the room during the discussion of the relevant item.
In cases of uncertainty members are recommended to consult the Clerk.
7. Minutes and Matters arising from minutes
The Minutes of the meeting held on 4th April 2016 have been circulated with the summons to
this meeting.
8. Planning
8.1 For Parish Council Decision
8.1.1 23/17/0005 Erection of Timber Framed Barbeque Lodge to the side of Rosebank Garden,
Rosebank Road, Milverton
8.2 For Parish Council Comment
8.2.1 23/17/0008 Variation of Condition No 2 (approved plans) of application 23/16/0016 at 26
Creedwell Orchard Milverton
8.3 Other Planning Matters
The Clerk will propose Saturday 3rd June 2017 as the date for the next planning meeting with a
9:15am start..
9. Parking and Traffic Management at the School
MILVERTON ANNUAL PARISH COUNCIL MEETING
8th May 2017
7.00pm in the Victoria Rooms Fore Street
PLEASE NOTE NEW REGULAR TIME
FINAL AGENDA
10. Public Toilets
The Treasurer of the Recreation Ground has request ‘repayment’ of grant monies used to cover the
cost of the Recreation Ground toilets between 1st April 2016 and 31st January 2017.
The Clerk will report on the acquisition of the Fore Street toilets.
11. Finance
11.1 Monthly Report
The Council will consider the monthly report and approve payments for Salaries and PAYE.
11.2 Grant Application for £199 from Aging Well Exercise Class
11.3 Annual Audit
The Clerk will give a brief report
11.4 Dog Bin Contract
The Clerk will seek approval of the latest TDBC quotation
12. Matters to Report
13. Milverton Surgery
Madam Chairman will provide an update and Councillors will discuss the offer of free NHS health
Checks
14. Appointment of Committees 2017/18
14.1 Allotment Committee
14.2 Emergency Planning
14.3 Personnel Committee
14.4 Amenities Committee (inc Public Toilets)
15. Appointment to Other Committees 2015/16
15.1 Twinning Association
15.2 Victoria Rooms
15.3 Milverton United Charities
15.4 SALC Representative
15.5 Youth Project
15.6 Milverton Trust
15.7 Traffic Working Party
15.8 Milverton Action Group
15.9 Recreation Ground Committee
15.10 Wiveliscombe Area Partnership
16. Appointment of Officers 2017/18
16.1 Footpaths
17. Creedwell
The Clerk will provide a report.
18. Roads and Footpaths
18.1 Footpath Monthly Report
18.2 Roads Monthly Report
19. Jubilee Gardens
The Clerk will report on the gardening contract.
20. Crime
Members will receive and comment on the monthly crime report.
21. Annual Parish Meeting
The Clerk will provide a brief report..
22. Allotments
23. Correspondence
A list will be circulated during the meeting and members may request copies from the Clerk.
PLANNING SITE VISIT
There will be a Planning Site visit on Thursday 4th May. Meet at the Surgery 6:00pm.
Agenda
6::00 Meet at the Surgery
6:05 26 Creedwell
6:30 Rosebank Garden

Milverton Parish Council Meeting report

April 2017

Milverton Parish Council met on 3^rd April in the Victoria Rooms.

Councillors discussed two planning matters. The first was for an extension to a house in Creedwell. This was approved by Councillors in line with the delegated planning agreement the Council has with TDBC. The second was a consultation from TDBC about the felling three willow trees at the bottom of Butts Way which Councillors supported.

It was reported that the planter outside the Fore Street toilets had disintegrated and Mr Chambers kindly offered to replace it. Councillors thanked Peter Hutchinson for drawing this to their attention. The Clerk will ask the Gardening Club to fill and maintain it as it has in the past.

Two footpath issues were reported. The steps leading from the orchard to Milverton Court are slippery and need repair and the steps leading into the Creedwell field are also in need of repair. This is urgent because an elderly resident recently fell and injured himself at the metal gate.

Madam Chairman reported that the next meeting with the NHS Partnership Trust about future options for Milverton Surgery would be on 10^th April. She would report back to the next meeting.

The Clerk reported that the Council would complete the legal transfer of the Fore Street toilets on 4^th April. This would include a dowry payment of £10520 which would be used for repairs and improvements.

The meeting authorised expenditure of £2400 on salaries, expenses and PAYE (£800) grants (£750) toilet cleaning (£650) and Planning Officer attendance (£200).

Gwilym Wren

Clerk to Milverton Parish Council

6^th April 2017