MILVERTON PARISH COUNCIL MEETING

5th June 2017

7.00pm in the Victoria Rooms Fore Street

PLEASE NOTE NEW REGULAR TIME

FINAL AGENDA

Questions from the Public

Members of the public are welcome to attend and address the Parish Council to provide

information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that

absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a personal, prejudicial and

pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest

will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters arising from minutes

The Minutes of the meeting held on 4th April 2016 have been circulated with the summons to

this meeting.

4. Planning

4.1 For Parish Council Decision

4.1.1 23/17/0005 Erection of Timber Framed Barbeque Lodge to the side of Rosebank Garden, Rosebank Road, Milverton

4.2 For Parish Council Comment

4.2.1 23/17/0012 Change of Use of Ancillary Domestic Storage Building to Holiday let at Bickley Farm, Luckham Bridge Road, Milverton

4.3 Erection of 1no Single Storey Dwelling with associated works on land off Butts Way, Milverton

5.3 Proposed Telecommunications Site at Lees Farm, Milverton, Somerset, TA4 1QZ

5.4 Other Planning Matters

The Clerk will propose Thursday 30th June 2017 as the date for the next planning meeting with a 6pm start..

6. Finance

6.1 Monthly Report

The Council will consider the monthly report and approve payments for Salaries and PAYE.

6.2 Grant Application for £199 from Aging Well Exercise Class

6.3 Annual Audit

The Clerk will present the Accounts for 2016/17 and seek resolutions approving them and the content of the Audit Annual return.

7. Matters to Report

8. Creedwell

The Clerk will provide a report.

9. Roads and Footpaths

9.1 Footpath Monthly Report

9.2 Roads Monthly Report

The Clerk will report on the recent meeting with SCC Highways

9.3 Parking and Traffic Management at the Shop

10. Jubilee Gardens

The Clerk will report on the gardening contract and the ongoing dog fouling problem..

11. Crime

Members will receive and comment on the monthly crime report.

12. Allotments

13. Correspondence

A list will be circulated during the meeting and members may request copies from the Clerk.

Milverton Parish Council Report

May 2017

Milverton Parish Council held its Annual Meeting on 8^th May in the Victoria Rooms.

The meeting opened with election of the Chairman for the coming year. Dr Julie Richardson was re-elected unopposed and thanked members for their confidence. Dr Russell Jenkins was then re-elected as Vice Chairman.

Under Matters Arising the Clerk reported that Bill Hannaford had kindly replaced the Jubilee Gardens sign. Members were very grateful and a letter of thanks will be sent.

The Council will meet with Dennis Quick of SCCC Highways on 11^th May to look at various issues in the village. These will include the road surfaces and potholes, blocked gulleys, several dangerous trees, encroaching vegetation in Butts Way and traffic safety near the shop and at England's Corner. The Clerk will report back to the Council in June.

The Clerk reported that the toilets in Fore Street had been transferred to the Council on 4^th April and all appeared to be going well. The Council was having on-going discussions with the Recreation Ground Committee about sustainable funding options.

Cllr Wren reported that the decision on the Non Material Amendment to the 1979 Planning Permission at Creedwell Orchard would be taken by the Planning Committee on 24^th May. As a result the Leader of the Council had agreed to extend the purchase option period by 8 weeks despite a vote against by the Corporate Scrutiny Committee. The Council is to write seeking clarification on this.

Madam Chairman said there was no more news about the consultation on the future of the surgery as all public activity had ceased during the pre-Election period.

Mrs Pine the Council's Footpath Officer reported on going discussions about the steps on the path from the Orchard towards the Court between SCC and the landowner.

Due to unforeseen circumstances the Council's contracted gardener is unable to maintain the Jubilee Gardens over the summer. The Clerk is to ask TDBC to step in and keep them tidy.

Councillors were concerned about the number of Milverton incidents reported by PCSO Louise Fyne and hoped this was not the start of a trend.

In April the Council spent £1427 on salaries, toilet cleaning, and grass cutting. So far £472.50 of the £510 due has been collected in Allotment rents.

Gwilym Wren

Clerk to Milverton Parish Council

14^th May 2017