PARISH COUNCIL MEETING 7^th March 2016

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 1^st February have been circulated. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

The Actions from the last meeting will be considered unless elsewhere on the agenda.

4. Planning

1. For Parish Council Decision

23/16/0001 EECTION OF TWO STOREY AND SINGLE STOREY EXTENSION TO THE REAR AT SUNNY DENE HIGH STREET MILVERTON

2. For Parish Council Comment

23/16/003/CQ PRIOR APPROVAL FOR PROPOESED CHANGE OF USE FROM AGRICULTURAL BUILDING TO DWELLING HOUSE (USE CLASS C3)AND ASSOCIATED BUILDING OPERATIONS AT WEEKMOOR FRAM, WEEKMOOR LAND, MILVERTON

3. SADMAP Examination In Public

Councillors will discuss the Parish Council's involvement.

4. Poplar Trees in Creedwell Orchard

The Clerk will provide a report.

5. Other Planning Matters

The Clerk will propose a date for the next planning meeting.

5. Creedwell

The Chairman will provide a report on the present situation.

6. Crime

Members will receive and comment on the monthly crime report.

7. Roads and Footpaths

a)Footpath

i) Monthly Report

Mrs Pine and Mrs Richardson will report on the footpaths.

ii) High Street/Wood Street Kissing Gate

The gate requires removal and storage.

b)Roads

1. Speeding and Parking in Rosebank Road
2. Monthly Road report

8. Public Toilets

Councillors will discuss how these will be maintained after 31^st March.

9. Allotments

Mrs Lumby has asked to raise this matter,

10. Milverton Trust

The Chairman will provide an update.

11. Jubilee Gardens

• The Clerk will report on the current condition of the Gardens and the Gardening contact tender process.
• Mrs Dakowski of the Twinning Association will request permission to erect a pergola.

12. The Queen's 90^th Birthday/Clean for the Queen

Councillors will discuss potential celebrations and an associated Village Clean Up.

13. Transparency Code for Smaller Authorities

The Clerk will give a brief overview of the Code and the grant scheme attached to it.

14. Correspondence
15. Finance

The monthly report will request payments for Salaries, PAYE,

16. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

Milverton Parish Council

Report of Meeting: February 2016

Milverton Parish Council met on 1^st February and discussed

• A new agricultural gateway
• Footpath improvements
• Mud from the Point to Point event
• A Village Clean up as part of the Queen's 90^th Birthday celebrations.
• Street Lighting

Councillors discussed a planning application for the new agricultural access onto the B3187 Wiveliscombe Road. The applicant was in attendance and set out his reasons for opening up the access and why he considered it was safer than a existing gateway to the west. After a long discussion around the road safety aspects of the proposal Councillors agreed that the following comments be forwarded to TDBC:

“Councillors expressed significant concerns about the safety of the access in relation to the 60mph speed limit. They felt that the risks could be mitigated by ensuring that the adjacent hedge was laid to improve visibility for both road traffic and agricultural vehicles.”

The Council was asked to request some footpath improvements from SCC. These were a new handrail and surface improvements on the path from Butts Way to High Street and repairs to the steps on the path from Burgage to Huntash Lane.

Several Councillors expressed concern at the state of the B3187 near the Point to Point course. Apparently there had been a lot of mud on the road but very little effort to clean it quickly. The Clerk has been asked to contact the hunt to make sure that better arrangements are in place for next year.

The Parish Council will be holding a Village Clean Up event in time for the Queens 90^th Birthday celebrations. A date has to be agreed but the Clerk reported that TDBC would be happy to support it by providing hi vis jackets, gloves, litter picks and sacks. TDBC will also collect the rubbish.

Councillors expressed concern at how intrusive street lighting was in and around the village. The Clerk was asked to contact SCC to reduce lighting after midnight away from main roads in line with a commitment made some time ago. He was also asked to enquire whether low intensity directional LED lights could be positioned in the Conservation Area.

The Parish Council spent £723 in January on Salaries, Room Hire and attendance at an Allotment workshop.

Finally under Matters to Report Councillors were delighted to hear from the Vice Chairman, Mrs Hoyle that SCC had scaled back its plans to reduce funding for Community Transport which was great news for the Wivey Link.