MILVERTON PARISH COUNCIL MEETING

5^th October 2015

7.30pm in the Victoria Rooms

AGENDA

Civil Contingencies

The meeting will be preceded by a presentation from Lesley Knight of SCC Civil Contingencies Unit.

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 7^th September will be circulated shortly. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

The Actions from the last meeting will be considered unless elsewhere on the agenda.

4. Planning

1. For Parish Council Decision

4.1.1 23/15/0019 ERECTION OF SUN ROOM EXTENSION ON FRONT ELEVATION AT GLENDOWAN, MILVERTON

4.1.2 23/15/0020 NEW SINGLE STOREY EXTENSION TO REAR OF EXISTING GARAGE AT 5 WOODBARTON, MILVERTON

2. For Parish Council Comment

4.2.2 23/15/00022/T NOTIFICATION TO CARRY OUT MANAGEMENT WORK TO 4 BEECH TREES, 3 BAY TREES AND ONE YEW WITHIN MILVERTON CONSERVATION AREA AT THE VICARAGE, PARSONAGE LANE, MILVERTON

4.2.3 23/15/0021/T NOTIFICATION TO FELL ONE HORSE CHESTNUT TREE WITHIN MILVERTON CONSERVATION AREA AT FELTON HALL, PARSONAGE LANE, MILVERTON

The Chairman will report on the outcome of the Urgency committee visit.

2. Other Planning Matters

The Clerk will propose a date for the next planning meeting.

5. Creedwell

The Chairman will provide a report on the present situation and decide whether an extra meeting is necessary before the matter is presented to TDBC Planning Committee.

6. Crime

Members will receive and comment on the monthly crime report.

7. Roads and Footpaths

a)Footpaths

Mrs Pine and Mrs Richardson will report on the footpaths.

b)Roads

The Clerk will provide a brief report.

8. Property Management

The Chairman will provide a report on the benefits of the Council creating a not for profit Community Interest company report on hold its property assets.

9. Correspondence
10. Finance

The monthly report will request payments for Salaries, PAYE, SALC and grasscutting.

11. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

Report of Milverton Parish Council Meeting

7^th September 2015

The meeting was preceded by a presentation from Nicky Gibbard who has recently been appointed the Village Agent for the area. Village Agents were created by the Somerset Community Council to help rural communities who have poor access to services. Local Authorities often struggle to extend their remits beyond urban areas and Village Agents can help bridge that gap by helping with such diverse issues from checking benefit entitlements through to disposing of old freezers. Nicky accepts that she does not know all the answers but is able to find someone ho does and that is often the most difficult issue when trying to resolve a problem. Some examples are:

• Helping carers receive support they are entitled to by putting them in contact with agencies and charities like Age UK.
• Arranging for the Fire Brigade to carry out a free smoke alarm test for the over 55s.
• Helping communities survey service provision to help spot gaps and vulnerable groups.
• She also helps to redistribute winter fuel payments that are offered up by those who do not need the money.

The service that Nicky offers is free, confidential and available to everyone of all ages. The Community Council has a website www.somersetrcc.org.uk with a section for Village Agents and these can be accessed from public computers like the one in the Creedwell Community room. She is keen to work closely with Parish Councils and was very pleased to receive the invitation from Milverton. It was agreed that she would be put on the mailing list for agendas and be most welcome at any future meeting. She can be contacted by email on nicky@somersetrcc.org.uk or by phone on 01823 331222 or 07746 340546.

The Council received questions from residents about the Market Cross and speeding traffic. There are increasing concerns about traffic speeds in the village particularly into Sand Street where a recent Police camera picked up 30 drivers exceeding the 20mph limit in three quarters of an hour. There are also concerns about the size of vehicles and the damage that large lorries cause to historic buildings and underground services like drains and electric cables. Councillors acknowledge that these have been long standing problems with the highway authority, Somerset County Council having little interest in improving the situation because of pressing issues elsewhere. However, Councillors did agree to contact SCC again to see what options there were for traffic calming on the approach roads to the village.

Under Creedwell the Chairman reported that the application was unlikely to come to Committee before the end of October.

Several crimes in and around Milverton were reported by PCSO Louise Fyne. These included motor vehicle theft, Actual Bodily Harm and criminal damage.

Following a request to remove the kissing gate on the footpath between High Street and Wood Street the Council and SCC had been trying to establish who owned the land. Since no owner could be found Councillors agreed to remove and store the gate temporarily to see how the path worked with out it. They reserved the right to restore it if it became a rat run for cyclists and motor bikes.

The recent visits to the village by SCC Highways officers was noted with thanks. Several of the issues discussed had been dealt with but others, such as vegetation and the collapsed wall in Butts Way were dependent on cooperation from the landowners.

In relation to the proposed transfer of the toilets to the Parish, the Chairman reported that TDBC had finally responded to the Parish Council's counteroffer in and had roundly rejected it. Councillors felt that this was extremely disappointing and were perplexed as to why TDBC needed to retain a hold on a facility that it had rejected as too expensive. The Chairman agreed to draft a suitable response for circulation and approval.

The Clerk reported that he had recently established that the contractor engaged to look after the Jubilee Gardens had taken a full time job. The gardens were now in some need to tidying up so he proposed contacting the Gardening Club to see if they could tidy it up for winter. He would then tender for gardening and grass-cutting services for the 2016 season.

Under the provisions of the Localism Act local Councils can award themselves the Power of Competence to become involved in or carry out non statutory activities including expenditure to benefit local communities. Milverton Parish Councillors were satisfied that they met the criteria laid down by legislation and and voted unanimously to award the Council the Power.

The Clerk reported expenditure of £1783 in August on salaries, subscriptions, Councillor training, grass-cutting and audit.

Gwilym Wren

Clerk to Milverton Parish Council

PARISH COUNCIL MEETING 7^th September 2015

7.30pm in the Victoria Rooms Fore Street

AGENDA

Village Agent

The meeting will be preceded by an introductory presentation by the new Village Agent, Nicky Gibbard.

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Acceptance of Office and Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 3^rd August will be circulated shortly. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

The Actions from the last meeting will be considered unless elsewhere on the agenda.

4. Planning

1. For Parish Council Comment

1. 23/15/00017/T NOTIFICATION TO FELL ONE YEW TREE WITHIN MILVERTON CONSERVATION AREA AT TANNERS, JUBILEE GARDENS, MILVERTON
2. 23/15/0018/T NOTIFICATION TO FELL ONE CYPRESS TREE WITHIN MILVERTON CONSERVATION AREA AT HIGHCROFT, HIGH STREET, MILVERTON

The Chairman will report on the outcome of the Urgency committee visit.

2. Other Planning Matters

The Clerk will provide an update on CIL and SHLAA and propose a date for the next planning meeting.

5. Audit 2014/15

Councillors will feedback on the Clerk's initial report and make suggestions for the final report which will be discussed in October.

6. Creedwell

The Chairman will provide a report on the present situation.

7. Crime

Members will receive and comment on the monthly crime report.

8. Roads and Footpaths

a)Footpaths

I) SCC Adopt A Path Scheme

Mrs Lumby will report on progress

II) Monthly Footpath Report

Mrs Pine and Mrs Richardson will report on the footpaths.

b)Roads

1. Monthly Report

Members will discuss current road issues.

2. Visit with SCC Highways Personnel

The Clerk will provide a brief report on issues discussed and solutions proposed.

3. Speed Indicator Device (SID)

The Clerk will provide a brief report.

9. Public Toilets

The Chairman will report on TDBC's response to the Parish Council's counter offer.

10. Internet

Mr Hendy will give an update on the Milverton Website

11. Allotments

The Allotment Committee will report on the issues raised by its recent visit.

12. Coronation Meadows

Mrs Lumby will suggest that Milverton finds a site.

13. Jubilee Gardens

The Clerk will report on the gardening contract.

14. Power of Competence

The Council will discuss renewing this Power.

15. Correspondence
16. Finance

a) Monthly report

The monthly report will request payments for Salaries, PAYE, SALC and grasscutting.

b) New Bank Account Signatories

The Clerk will finalise signatories for the Nat West and Bank of Ireland Accounts.

17. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.