Report on Milverton Parish Council Meeting

June 2014

Vice Chairman Jenny Hoyle was delighted to announce that Viridor had offered the Parish Council a grant of £29000 towards the refurbishment of the Play Area at the Recreation Ground. This together with S106 monies and other funds means that there is a real prospect that the project can proceed. However, there had been an expectation that TDBC would be able to provide grant assistance as it has done to parishes in the past but she had been told that there was now no budget for play equipment. She was seeking urgent clarification and Cllr Gwil Wren also said he would approach the portfolio holder.

Councillors thanked Mrs Hoyle for her hard work on bringing the project so far. The Council will continue to press for the funds to bring the project to fruition.

Under planning

• The Parish Council approved the erection of a two storey rear extension at Walnut Tree Cottage.

• In respect of external and internal refurbishment with erection of gates to driveway and churchyard at Lancaster House, St Michaels Hill. Councillors expressed concern that the introduction of gates to the entrance from St Michaels Hill would cause vehicles to stop in the road and across the pavement whilst waiting to open the gates. cause a hazard on St Michaels Hill.

• Regarding a Notification to fell 2 laburnum trees, one eucalyptus, 4 cypress trees, 2 pears, one cherry, one group of bays, two bay trees and to coppice one large group of bays and to carry out management works to 2 holly trees, one maple, one cherry, 3 bays, one hornbeam, 4 yews and 6 robinias within Milverton Conservation Area At Lancaster House, St Michaels Hill. Councillors expressed disappointment at the proposal to fell the laburnum trees. Councillors had no further comments about the proposals but were concerned that burning of so much cut material on site might constitute a serious nuisance in the heart of the village. They therefore requested that the applicants consider chipping the cut material, particularly as the local saw mill would provide a local disposal point.

• Councillors supported the application to change the use and convert and agricultural store to holiday let at Bickley Farm, Milverton

Councillors received an update on the Creedwell application. There are continuing submissions about the weight to be attributed to the previous 'extant permission'. It is unlikely that it will come before the Planning Committee before 16^th July.

Councillors discussed the likelihood of the churchyard becoming full within five years. The Parish Council is happy to enter into discussions about establishing a new Burial Ground for the village but is awaiting confirmation of the legal position from the Parochial Church Council.

There has been no movement on the toilets and Councillors are still awaiting a proposal for transfer terms from TDBC.

The Vice Chairman reported that progress on creating a single village website had stalled and was unlikely to be pursued.

Councillors signed off the Audit for 2013/14.

PARISH COUNCIL MEETING 9^th June 2014

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 28^th April and 12^th May have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

4. Planning

a) Applications for Parish Council Decision

i) 23/14/16 ERECTION OF A TWO STOREY REAR EXTENSION AT WALNUT TREE COTTAGE, MILVERTON

b) Applications for Parish Council Comment

i) 23/14/0021/LB EXTERNAL AND INTERNAL REFURBISHMENT WITH ERECTION OF GATES TO DRIVEWAY AND CHURCHYARD AT LANCASTER HOUSE, ST MICHAELS HILL, MILVERTON

ii) 23/14/0019/T NOTIFICATION TO FELL 2 LABURNUM TREES, ONE EUCALYPTUS, 4 CYPRESS TREES, 2 PEARS, ONE CHERRY, ONE GROUP OF BAYS, TWO BAY TREES AND TO COPPICE ONE LARGE GROUP OF BAYS AND TO CARRY OUT MANAGEMENT WORKS TO 2 HOLLY TREES, ONE MAPLE, ONE CHERRY, 3 BAYS, ONE HORNBEAM, 4 YEWS AND 6 ROBINIAS WITHIN MILVERTON CONSERVATION AREA AT LANCASTER HOUSE, ST. MICHAEL'S HILL, MILVERTON

iii) 23/14/0020/T APPLICATION TO FELL 5 CYPRESS TREES AND TO CARRY OUT MANAGEMENT WORK TO ONE YEW TREE INCLUDED IN TAUNTON DEANE BOROUGH (MILVERTON NO.1) TREE PRESERVATION ORDER 1997 AT LANCASTER HOUSE, ST. MICHAEL'S HILL, MILVERTON (TD722)

iv) 23/14/0018 CHANGE OF USE AND CONVERSION OF AGRICULTURAL STORE TO HOLIDAY LET AT BICKLEY FARM, MILVERTON

v) 23/14/0017/T NOTIFICATION TO CARRY OUT MANAGEMENT WIRK TO TWO YEW TREES WITHIN MILVERTON CONSERVATION AREA AT LITTLE FORT, ST MICHAELS HILL, MILVERTON

vi)23/14/0015/LB INTERNAL ALTERATIONS TO LAYOUT OF BATHROOM AND ENSUITE AT NETHERFIELD, MILVERTON

c) Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest a date for the next site visit.

5. Recreation Ground Play Area

Mrs Hoyle will report on progress.

6. Milverton Public Toilets

The Clerk will report on progress.

7. Creedwell

The Chairman will provide a report on the present situation.

8. Crime

Members will receive and comment on the monthly crime report.

9. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Monthly Road Report

The Clerk will report and members will raise other issues of concern.

10. Milverton Burial Ground

The Chairman will report on progress.

11. Milverton Website

Mrs Hoyle will report on progress towards a coordinated village website

12. Correspondence
13. Finance

a) Monthly report

The monthly report will request payments for Gardening, Salaries and PAYE.

b) Audit 2013/4

The Clerk will present a financial report for the year together with the Audit documents.

14. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.