Milverton Parish Council

24^th November 2013

PARISH COUNCIL MEETING 2^nd December 2013

7.30pm in the Victoria Rooms Fore Street

AGENDA

Questions from the Public.

Members of the public are welcome to attend and address the Parish Council to provide information and raise matters of concern.

1. Apologies

Members will be expected to provide reasons for absence. Members are reminded that absence for 6 consecutive meetings without approval could lead to disqualification.

2. Declarations of Interest

The Code of Conduct requires that Members disclose interests of a

personal, prejudicial and pecuniary nature that may be pertinent to tonight's business. A prejudicial or pecuniary interest will require the member to leave the room during the discussion of the relevant item.

In cases of uncertainty members are recommended to consult the Clerk.

3. Minutes and Matters Arising from minutes

The Minutes of the meeting held on 7^th October have been circulated with the summons to this meeting. Members will be asked to consider them for accuracy and if satisfied pass a resolution of approval that they be signed by the Chairman as a true and accurate record.

4. Planning

a) Applications for Parish Council Decision

• 23/13/0037 REMOVAL OF HIPPED ROOF IN ONE SECTION AND CONSTRUCTION OF A GABLE END IN REAR ELEVATION WITH EXTENSION TO first FLOOR AT LONG MEADOW, BUTTS WAY, MILVERTON

b) Applications for Parish Council Comment

• 23/13/0021 ERECTION OF GARDEN SHED TO THE REAR OF LAMBE HOUSE, SAND STREET, MILVERTON (RESUBMISSION OF 23/13/0029) RETENTION OF WORKS ALREADY UNDERTAKEN

• 23/13/0039T NOTIFICATION TO FELL ONE ROBINIA TREE WITHIN MILVERTON CONSERVATION AREA AT LANCASTER HOUSE, ST MICHAELS HILL, MILVERTON

c)Site Allocation Consultation

d)Other Planning Matters

The Clerk will provide a report about other general planning matters and suggest 4^th January 2014 for the next site visit.

5. Creedwell

The Chairman will provide a verbal update.

6. Crime

Members will receive and comment on the monthly crime report.

7. Roads and Footpaths

a) Monthly Footpath Report

Mrs Lumby will report on the footpaths.

b) Footpath Diversion and Extinguishment Order

The Chairman will give a brief update on the Public Inquiry.

c) Monthly Road Report

• Agree location and storage arrangements for road salt

The Clerk will report and members will raise other issues of concern.

8. Recreation Play Area

Mrs Hoyle will report on progress

9. Milverton Cemetery

The PCC wish to discuss burial provision in the Parish because the Churchyard is becoming full.

10. Milverton Website

Mrs Hoyle would like a discussion about a coordinated village website

11. Correspondence
12. Finance

a) Monthly report

The monthly report will request payments for Salaries, PAYE, and gardening

b) Estimates and Precept 2014/15

The Clerk will introduce the Estimates for 2014/15

13. Matters to Report

Members are invited to report matters of interest and raise matters of concern for future consideration by the Council, including items from the following external bodies:

Twinning; Victoria Rooms; Milverton United Charities; SALC; Traffic Working Party; Youth Project; Milverton Trust; Milverton Action Group and 10 Parishes.

PLANNING SITE VISIT

There will be a Planning Site Visit on Saturday 30^th November at 11.00am. Please meet at Milverton Stores.

Agenda

11am Meet at Milverton Stores

11.05 Lambe House and Woodbarton

11.25 Long Meadow

11.45 Lancaster House (formerly the Fort)

FUTURE DEVELOPMENT IN MILVERTON

Following the Public Meeting and the Parish Councils final response to the TDBC Site Allocation and Development Management Plan, TDBC is now consulting on its preferred site options.

There will be an exhibition in the Victoria Rooms between 3.30pm and 7pm on Monday 25th November. There will be an opportunity to inspect maps and copies of the current development planning documents.

Milverton Parish Council
Report on Meeting held 4th November 2013

PLANNING
Under planning Members approved an extension to 12 Woodbarton.
However, a proposal to create 6 holiday cottages on the site of redundant farm buildings at Baghay caused some concern and prompted a lively debate. Eventually members, whilst agreeing to the principle of development on the site, commented that they felt the proposal was over-development of the site which could lead to traffic and noise problems. 

The Parish Council has been in discussions with the University of the West of England (UWE) to seek assistance with drawing up a Neighbourhood Plan. Councillors are very concerned that decisions made today have to meet the needs of the village for many years to come. Already an analysis of census data has shown that the village has an ageing population and therefore important decisions on what development is needed for the next 20-40 years have to be made. Discussions with UWE have revolved around producing various scenarios for parishioners to consider. These would vary from no development to a significant number of houses as well as options in between. Once worked up parishioners would be consulted on which scenario best fitted peoples personal and community aspirations. This information would be gathered as evidence to support the Neighbourhood Plan process.

Councillors were reminded that the latest TDBC site allocation consultation had started and would run until 12th December. There will be an exhibition in the village on Monday 25th November. At present the proposal is for one site of 20 houses in Butts Way and the Parish Council is encouraging everyone to come to the exhibition and to discuss the proposals with Parish Councillors.

Councillors are preparing for the Public Inquiry into the extinguishment of a footpath on the eastern side of the Parish. Somerset County Council wish to remove the path from the Definitive Map because it is an anomaly - a mistake of drafting the map. The Council has countered this and put forward a case that it is totally wrong to seek to remove a path simply because a mapping technician had, in the past.  failed to copy the line of the path correctly. The hearing is in Taunton on 11th December.

The Parish Council has agreed to assist the Recreation Ground Committee in a project to refurbish the play area using S106 money from TDBC.